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When a payment is applied against Purchase orders in Datapel the payment will not show up in MYOB until goods have been received in Datapel and closed and then sent to MYOB. If there is long lead time on the goods arriving from the suppliers the accounts can not reconcile that amount paid because it I set to be receive into MYOB. Is there a workaround for this ?
Hi WFWA,
There is a method that I am aware of that could help, it requires you to set up a prepayment item (non-inventory) that is I BUY in MYOB. Then when you raise two purchase orders - one with just the payment item for the amount of the pre-payment. The second is the normal inventory purchase, with the items you are buying and the same payment item with a negative one and the prepayment amount (so you wont over-pay).
Normally the prepayment item points to a pre-payments-purchasing account, so you make the payment against this purchase and can reconcile your accounts. Once the goods come in, the final purchase goes to MYOB with the outstanding amount - which you reconcile on your final payment.
I know that on the Sales side there is a way of "automating" this but as I understand it - that method is yet to be released for purchasing.
Hope that gives you some ideas.
Cheers,
RTH
Thankyou