From Chaos to Control: The Art of Multiple Warehouse Inventory Management

6 minute read

At this juncture, you are probably well-acquainted with the advantages of employing warehouse management software to optimise the intricate facets of inventory management. It facilitates the orchestration of every aspect, from the initiation of inventory procurement to the vigilant tracking of products and even the prescient forecasting of demand. However, when your business deals with […]

Published on: Oct 06, 2023

Datapel is a leading inventory management system trusted by thousands of businesses for critical functions & processes.

At this juncture, you are probably well-acquainted with the advantages of employing warehouse management software to optimise the intricate facets of inventory management.

It facilitates the orchestration of every aspect, from the initiation of inventory procurement to the vigilant tracking of products and even the prescient forecasting of demand.

However, when your business deals with substantial inventory holdings across diverse warehousing locations, the imperative arises to embrace the paradigm of a multiple warehouse inventory management system.

In this discourse, we will delve deeply into four astute strategies that businesses lean upon for the governance of multi-location warehouses.

Furthermore, we will underscore the pivotal role of adept warehouse management software in streamlining the implementation of these strategies, rendering it a seamless and frustration-averse endeavour.

Strategies for Multiple Warehouse Inventory Management

Strategy 1: Leveraging the Symbiosis of Tagging and Tracking

warehouse inventory management tagging and tracking

The linchpin of inventory management encompasses two cardinal components:

Meticulous Inventory Arrangement and Labeling

The inception of this strategy constitutes a symphonic endeavour to arrange and label inventory with precision.

Various tools can be enlisted for this purpose, ranging from the deployment of RFID tags, and the utilisation of pre-existing barcodes and QR codes that grace your stock, to even the generation of personalised barcodes and QR codes for items lacking labels.

RFID technology, while highly precise, is often eclipsed by its substantial cost, rendering it an extravagant indulgence in warehouse settings where the risk of theft is minimal.

Conversely, the adoption of barcode and QR code technology emerges as a frugal alternative, particularly when coupled with inventory software that transforms your handheld device, whether it be a smartphone or tablet, into an adept scanning apparatus.

Moreover, it grants the capacity to produce customised barcodes and QR codes for unlabeled items, allowing you to affix labels to every container residing within your warehouse.

Further Reading: 5 Things to Know About Product Barcodes and Inventory Management

Perpetual Inventory Vigilance

The second facet of this strategy mandates unwavering vigilance, a perpetual tracking of your inventory to ensure your records remain up-to-date.

This facet of warehouse inventory management provides insights into the magnitude of your inventory, the allocation of specific inventory to different warehouses, the capital tethered to unsold stock, the potential shortages of specific products, and the fluidity of inventory between locations.

A potent multiple warehouse management system, within your purview, simplifies the creation of designated compartments for each location, replete with sub-folders for individual aisles and bins.

This architectural precision streamlines the relocation of items – a mere scan of a barcode or QR code, a simple drag-and-drop of the item from one sub-folder to another, while simultaneously indicating its change of location, whether within a single warehouse, transition to a new warehouse, consumption, or sale.

The Culmination of It All

In conclusion, by affixing labels to your inventory and utilising these labels to track the movements of each item, you craft a comprehensive, cradle-to-grave inventory management system that spans across multiple locations.

Additionally, you can activate pivotal features such as low stock alerts, which are of paramount importance in vigilantly monitoring the depletion of inventory within a specific warehouse, especially for rapidly moving inventory items that boast substantial profit margins and enjoy considerable customer demand.

Further Reading: The Essence and Significance of Warehouse Management

Strategy 2: Prioritising Profitable Best-Sellers

warehouse inventory management best sellers

If the prospect of establishing a multiple warehouse inventory management strategy appears daunting, commencing on a smaller scale with the ABC classification proves to be a sagacious approach. This classification system bifurcates your inventory into three distinct categories:

Category A: Comprising a mere 20% of your inventory yet contributing to an astounding 70% of the profits.

Category B: Occupying 30% of your inventory while contributing 25% of the overall profit margins.

Category C: Dominating over 50% of your inventory, yet contributing a modest 5% to the profit pool.

The essence of this strategy is straightforward – your most profitable inventory items constitute the lifeblood of your business and merit the utmost preservation. Recognising their capacity to generate significant revenue, it is judicious to construct a robust inventory control mechanism around these high-yield assets.

If the expanse of your company’s resources precludes a flawless oversight of the entire inventory and the expanse of warehouses, it becomes imperative to initiate the construction of a robust warehouse inventory management system, one that nurtures these select few revenue generators.

To amplify profits and enhance productivity, innovative approaches may be instituted to bolster sales and profits of these best-selling items. For instance, contemplate relocating your Category A items to a warehouse closer to your customers, thus reducing shipping costs and delivery lead times.

Alternatively, ponder the prospect of entering into agreements for vendor managed inventory, which tightens your operational fabric while introducing efficiencies across your supply chain.

Further Reading: ABC Inventory Analysis and How to Use It in Your Business

Strategy 3: Ensuring Record Precision

warehouse inventory management accuracy

Under the aegis of adept multiple warehouse inventory management software, the precision of your data and the synchronicity of your records become an unbroken tether, a formidable force that transcends temporal constraints.

This principle remains valid even when your personnel operate across varying time zones and locations.

These custodians of your organisation, equipped with smart technology, wield a powerful tool that facilitates the check-in and check-out of items, as well as the management of transfers between warehouses.

Your warehouse staff plays a crucial role in generating valuable records that your business can use in many ways. They create balance sheets, predict demand, dispose of excess inventory, make decisions about sales and promotions, and search for better deals from new suppliers.

These records also serve the essential purpose of tax settlement, depreciation claims, and the conduct of annual inventory audits.

Strategy 4: Achieving Cost Efficiency through Strategic Inventory Management

warehouse inventory management cost efficiency

The fourth prong in the compendium of strategies for managing inventory across multiple warehouses focuses on achieving cost efficiency by optimally utilising key features of inventory management software.

For instance, your company can safeguard profits by implementing low stock alerts. After all, when inventory items are depleted, it not only frustrates your customers but also compels you to procure replacement products at a higher cost.

To avert such predicaments, configure notifications to remain vigilant regarding dwindling inventory levels, impending expiry dates, preventive maintenance, and warranty expiration, especially for valuable equipment within your warehouse.

Moreover, consider scrutinising regional consumption patterns to determine the optimal distribution of inventory. Strategic allocation of inventory not only reduces shipping costs and accelerates delivery times but also enhances profits and customer satisfaction.

During these assessments, you may contemplate exploring new suppliers willing to ship to all your locations, possibly offering volume discounts while streamlining the cumbersome tasks of accounting and receipt management.

Additionally, it is advisable to coordinate annual or more frequent physical audits of inventory at every warehouse.

With the support of warehouse management software, these audits need not be burdensome, and validated inventory records are at your disposal for efficient product procurement, customer request fulfilment, and even tax filing.

Vigilance and Inventory Counts

Throughout these inventory counts, encourage employees to be vigilant for obsolescence, spoilage, and inventory losses, all of which erode your company’s profitability. If unacceptable inventory losses are detected, it is essential to identify the root causes and implement targeted training initiatives and surveillance protocols. 

Navigating the Multifaceted Realm

The realm of warehouse inventory management across multiple locations is a dynamic and multifaceted arena where precision, strategy, and technological prowess converge to chart the course of your business’s success.

This discussion has shed light on the strategic approaches that define this domain, equipping you with the knowledge required to navigate it, and emphasised the critical role of sophisticated warehouse management software in orchestrating your triumph in this intricate dance of logistics.

The adoption of multiple warehouse inventory management, fortified with cutting-edge software, emerges as the sine qua non of success in this labyrinthine realm.

This holistic approach becomes the cornerstone of your success, ensuring optimal performance across an intricate tapestry of warehouses, assuring customer satisfaction, safeguarding profitability, and fostering an aura of operational resilience.

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